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Excel to PDF exactly as it prints

By ShinobiTools Team · Last updated: August 2026

Drop a spreadsheet and get a PDF that looks exactly like it would print — borders, colours and number formatting intact. Works with .xlsx, .xls, .ods and .csv.

What comes through, honestly

The file is opened by a real office engine and printed to PDF, so you get what the print preview would give you: the same fonts, the same cell borders, the same fill colours, the same number and date formatting. Charts and images on the sheet come along too.

That also means the page setup in your file decides the result. A sheet that is wider than a page will be split across pages exactly as it would on paper — if you want it on one page, set the print area or scaling in Excel first, then convert. We would rather tell you that than let you discover it in the download.

Formulas are not recalculated: whatever value was last stored in the cell is what gets printed. That is what any print does, and it means a spreadsheet with stale results prints stale results.

Which files work

Up to 50 MB per file. Password-protected workbooks are refused — remove the password in the app that knows it, then convert the unlocked copy.

Free, and nothing is kept

Your spreadsheet is deleted from the server the moment the PDF exists, and the PDF itself is deleted 45 minutes later. Nothing is stored, shared or used to train anything.

There is no account, no watermark and no daily cap. Everything runs on our own servers; the ads on the page keep them online. Your original upload is deleted the moment processing finishes, the cleaned result stays available for up to 45 minutes so you can download it and is then deleted automatically, and nothing is ever sold, shared or used to train AI.

Converting a Word document instead? Word to PDF works the same way. Got a slide deck ready for sharing? PPT to PDF locks in the layout too.

Common questions

How do I convert Excel to PDF for free?

Drop the file in above. You get a PDF straight away — no account, no watermark, no daily limit.

Will my formatting survive?

Yes — fonts, cell borders, fill colours and number formats are printed the way your spreadsheet defines them.

My sheet is split across several pages. Why?

Because it is wider or longer than one page. Set the print area or the scaling in Excel first, then convert — this tool prints your page setup, it does not overrule it.

Are formulas recalculated?

No. The values stored in the cells are printed, exactly as any print would do.

Does CSV work?

Yes. Every row becomes a row, printed with default formatting — handy for turning an export into something you can send on.

What about password-protected files?

They are refused. Remove the password in the app that knows it, then convert the unlocked copy.

What happens to my files?

The spreadsheet is deleted the moment the PDF exists; the PDF is deleted automatically 45 minutes later.